Hiring tools: which ATS fits a small nonprofit?

Hiring tools: which ATS fits a small nonprofit?

This page helps small nonprofits choose an applicant tracking system (ATS). It compares five tools on the criteria that matter most for a lean team: price, who legally controls your candidate data, GDPR tooling, ease of setup, and candidate communication.

Comparison

The comparison assumes a team of 5 employees, a maximum of 5 concurrent open roles, an EU base (Netherlands), and a preference for the simplest setup that stays GDPR-sound.
Note: we're still testing some of these ATS, so our recommendations might change over time.
Title
Homerun
Join
Asana
Odoo
Recruitee
Recommended by Moral Fabric?
Check Mark ButtonCheck Mark Button Probably (we're still testing):
  • bit more expensive than Join
  • but data ownership = in the EU
Check Mark Button Probably (we're still testing):
  • cheaper than Homerun
  • but data ownership ≠ 100% in the EU
Cross Mark No
Cross Mark No
Cross Mark Good ATS, but most expensive and built for bigger orgs
Suitability for small teams
Excellent
Excellent
DIY only: no ATS features
Setup-heavy
Moderate: better at 20+ people
Est. price / yr*
~€1,526
⚠ (Plus plan minus 20% NP discount)
~€1,020
(€17/job/mo x 5 x 12)
€0
(assumed already in use)
€0
(one app free)
~€3,612
⚠ (third-party estimate — confirm with sales)
Nonprofit discount
Check Mark Button 20%
Cross Mark
Check Mark Button 50%
Cross Mark
Cross Mark
EU-headquartered
Check Mark Button NL
Check Mark Button DE
Cross Mark US
Check Mark Button BE
Check Mark Button NL
Data ownership (fingerprint)
Green Circle  European, with some foreign services 
Red Circle  Reachable under US law 
Red Circle  Reachable under US law 
Green Circle  European, with some foreign services 
Red Circle  Reachable under US law 
Email templates
StarStarStarStar easy, with placeholders
StarStarStarStar automated, all plans
None
StarStarStar needs config
StarStarStarStarStar AI-powered, multi-language
Career page builder
StarStarStarStarStar drag-and-drop, custom domain
StarStarStarStar branded, embeddable widget
None
Basic: triggers paid plan
StarStarStarStar custom URL, multi-language
GDPR tooling
Check Mark Button Built-in, EU datacenters
Check Mark Button GDPR-native, ISO 27001:2022
Cross MarkMinimal: no consent or retention automation
Built-in, needs configuration
Check Mark Button Excellent: automated deletion, full DPA
Bulk flows
Check Mark Button one click
Check Mark Button all plans
Cross Mark None: manual only
Possible: needs setup
Check Mark Button Advance+ for full automation
*All prices exclude VAT. ⚠ = estimate or nonprofit discount applied; verify before budgeting.


Good to know

  • Odoo's free plan covers one app only. Adding any second module, including the Website module for a career page, moves all users to the paid Standard plan (currently €11.90/user/mo, verified June 2026 on  odoo.com/pricing  ).
  • Join prices per active job, not per seat. A role that closes in three weeks costs less than one that stays open for two months.
  • Recruitee pricing is not published. The figure in this comparison is a third-party estimate from January 2026. Request a quote directly before budgeting.
  • Fingerprint scans are from September 11, 2026. Vendor ownership structures change. Re-scan before a final decision at  app.moralfabric.org/fingerprint .